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The term R&M is very common across all types of offices. This expense exists in any & every type of organization & an integral part of your office OPEX. Some may absorb this cost under AMC, per sqft basis, Rate contract (RC) basis or need-based cost but exists everywhere. Every organization adopts & follow certain Ideas & Processes to deal better with this cost. They ought to as this is treated to be an ongoing expense of any & every organization but do you “ Know how to rationalize your office repair and maintenance cost ”
In order to ensure BAU of your office infrastructure, one should have a robust R&M process but at the same time should look at its “Various cost aspects”. It’s a combination of both i.e. repair & maintenance i.e.
- Repair of office Infrastructure
- office equipment and maintenance services (AMC)
Here are some very useful TIPS to rationalize your office repair and maintenance cost
- Keep all the warranty cards safe as they can be used to claim for things under warranty
- Always use branded material to avoid recurring repair cost
- Put emphasis on Post work area measurement to calculate exact execution of repair work
- Decide wisely on centralized & decentralized processes
- Robust Internal audit processes to avoid wastage & pilferage
- Evaluate your service providers time to time on their performance efficiency
- Connect with us for Office Hygiene Audit
Create internal awareness among the staff on how to use the facility/services?
- Publish various Advisories on the consumption of Tissues papers, disposable glass for Tea/Coffee, A4 paper, Paper envelops (recycled envelops for internal mail correspondence, electricity conservation, use of drinking water bottles, rationalized consumption of Biodegradable Garbage bags as costly & many more
- Loss of drawer keys, its Issuance, penalty on the loss of company ID card, consumption of visiting cards, etc
- Refrain touching walls as leave marks, clean desk policy, self-sustained approach, etc
- Misuse of sources/services
Sign a Rate contract (RC) with your service partners to ensure
- Standardization across
- Uniformed price matrix of material across cities
- Saving of managerial time
- Heavy discounts on the bulk requirement
Always award AMC of your office equipment to your original equipment manufacturer i.e. (OEM) partner only.
- This ensures proper PPM check
- Easy availability of same brand/make spare parts
- Reduce the breakdown of equipment
- Increases Lifecycle replacement of equipment
Try to award office infrastructure repair AMC to your Fit Out (FO) service provider only
- It helps in post office repair and maintenance as they understand IN/Out of the work
- Avoids unnecessary repairs
- Well versed with the routing of electrical wires, conduits, AC drain lines, water lines that make your repair work fast & cheap
Always engage an established R&M agency rather than engaging ad hoc contractors
- It may lead to an expensive proposition
- Non-standardization of work across different offices
- Compliance/labor issues
- Premise safety/security issue
For any clarification, counseling session, office equipment and maintenance services or Professional Services Solutions you may connect with us at 011-42440037, E-Mail us at email@example.com or you may even raise your requirement/query at https://collarsconnect.com/corporate-query. We shall be happy to assist you.